Video Record and Upload

Please refer to below message from IEEE.tv on how to record and upload your video. The deadline is September 14, 2020. Please upload it early.

For "Tutorial" organizers, please follow the same procedure below to prepare your video but upload it to https://spaces.hightail.com/uplink/IEEEtvLargeFiles by October 2, 2020 with the naming rule, Tnn_99, where Tnn is the tutorial number, e.g. T01 is Tutorial 1. 99 is the speaker sequence number, e.g. 01 is the first speaker in that tutorial.

For "Women in Engineering Forum" speakers, please follow the same procedure below to prepare your video but upload it to https://spaces.hightail.com/uplink/IEEEtvLargeFiles by October 2, 2020 with the naming rule, WIE99 where 99 is 01, 02, 03, …… to represent the first speaker, 2nd speaker, third speaker.

For "Student & Young Professionals Activities" speakers, please follow the same procedure below to prepare your video but upload it to https://spaces.hightail.com/uplink/IEEEtvLargeFiles by October 2, 2020 with the naming rule, named as `Student & Young Professionals Activities 01’, `Student & Young Professionals Activities 02’….ect

Esteemed colleagues, we are excited by the prospect of staging IECON 2020 as a virtual event, and we have leveraged the resources of IEEE.tv to help us move all of the content for the conference into an easily navigable online platform.

Now we need your help to meet the challenge of creating a virtual event that meets the needs of attendees, authors and other presenters.

Please carefully carefully read the information below. We will keep the instruction as brief as possible to help you successfully submit all of the necessary content to support your contribution to the IECON Virt!

PPT Slide Deck: Attached you will see a PPT file to use as a template for the first slide of your presentation. This template includes a placeholder for the title of the presentation and a placeholder for a photo of the presenter/author. Once you have customized this slide with your specific information and photo, please add it as the first slide of your presentation PPT deck. This is important to ensure your presentation can be easily identified.
Video Self-recording requirements: For recording, it is our suggestion that you use Zoom.us, but you can use any method that will allow you to deliver a 720p or 1080p, .mp4 video file that is under 500MB file size. The length is around 12 - 16 minutes for each paper. The length for tutorial is not more than 3 hours per tutorail session.
Recording Tips: Use this link for basic Zoom.us guidance. https://ieeetv.ieee.org/ieeetv-specials/recording-your-presentation-with-zoom? If you aren't using Zoom, don't worry, most of the recommendations will work with any application you choose. Here are a few more pointers to make this recording the best it can be:

Connect to the Internet with a wired Ethernet connection. This will give you much greater quality and performance.
Check video recording quality settings and assure it is set to 1080p or 720p resolution. Depending on your computer and camera, this may require adjusting the settings for the camera in your OS, but start with the settings within Zoom (or whichever application you are using).
A laptop or desktop computer is preferred over a Smartphone or tablet. Though we have seen successful presentations delivered via tablet device.
Don’t be outside. Wind and background noise make your device’s microphone adjust and your voice may sound muffled.
Do not run any other programs while using Zoom (or other video conferencing application). Close all unnecessary applications before launching your zoom session so all processing power can be used to maximize video and audio quality.
Pay attention to your on-camera background. Too much light behind you and you appear to be only a dark figure. Also, don’t have anything behind you that may be distracting to those who are on the other side.
Make sure you have a good source of light falling on your face (facing an exterior window is excellent) from behind the camera..
Pay attention to your attire. Don’t wear stripes or anything too bright. Solid colors are best.

Submission Instructions

The conference will be here before you know it and we want to make sure we have your video in place for your review and approval so that it is ready for attendees when the virtual doors open, so please complete this as early as possible. We will be happy to receive your video tomorrow, if you’re ready to send it! Don’t delay, send as early as you can.

Please make sure the video you recorded is ready for playback at the conference. There will not be an opportunity to perform any editing on the videos once they have been uploaded to IEEE.tv. After recording and quality checking your own video, please deliver the .mp4 video file according to the instructions below:

Go to https://https://ieeetv.ieee.org/forms/members
Sign in the system with:
1. If you are IEEE member please sign in with your member account (or retrieve username/password), then upload your content by go to link: https://ieeetv.ieee.org/forms/program_deployment

2. If you are not an IEEE member, you need to create a Free web account. Completing the form will take 2 minutes, and then the user can sign in and upload your content by go to link: https://ieeetv.ieee.org/forms/program_deployment
In the online form, add the information in the fields according to this guide:
- Program title: XX-000000 (your IECON paper number)
- Producer: NAME OF PRIMARY AUTHOR
- E-mail: EMAIL ADDRESS FOR FOLLOW UP AND CONFIRMATION
- Phone: PHONE NUMBER FOR FOLLOW UP AND INFORMATION
  - ---Skip Society & Department tagging---
- IEEE.tv Series Type: Select “IEEE.tv Specials”
  - ---Skip “Production type”---
- Short Overview: Paste the paper’s title and author(s) in this box.
- Long Description: Paste the abstract and other descriptive text in this box.
  - ---Skip “Keywords”---
  - ---Skip “External link URLs”---
  - ---Skip “Additional information”---
Upload Video: Drag and drop your finalized video file (under 500MB) to the “drag & drop” target, or click the “UPLOAD” button and navigate to the file’s location on your system. When you see the word “COMPLETED” below the blue “thermometer bar” you can click the blue “SUBMIT” button.

PPT Slide Deck Submission: After uploading your video please send your complete slide deck, including the new title page, as an attachment, along with any other documentation to: . Use the subject line (starting with the paper number): XX-000000, IECON on IEEE.tv.

If you are having trouble uploading, please confirm that your file is under 500MB, then send an email to with the subject line: URGENT IECON UPLOAD ISSUE.

If you find that your slide deck is too large to send in email, please upload it to: https://spaces.hightail.com/uplink/IEEEtvLargeFiles

-Steve Esker
Executive Producer, IEEE.tv

-Nick Lehotzky

Manager, IEEE.tv